Salary: $60000 Annually
Permanent, Full-time, 30 hours per week
Remote work availability: No
Number of Positions – 1
Starts as soon as possible
Benefits: 7 sick days in additional to 2 weeks of vacation per calendar year


About the Company
Congruent Build Inc. is a growing construction company specializing in renovation and
refurbishment projects. We are seeking a detail-oriented and organized Project Administration
Officer to support construction project administration, cost control, contract management, and
office operations.


Job requirements
Languages: English
Education: Degree or diploma or other program/Certificate in business, administration,
management or relevant field is required
Experience: minimum 2 years of executive secretarial or senior clerical experience related to
administration is required
Software Knowledge:
● QuickBooks
● Microsoft Office Suite (Excel, Word, Outlook)
● Construction project management or estimating software (asset)
● Sage CRM, Sage Construction
Skills:
● Strong organizational and multitasking abilities
● Excellent verbal and written communication skills
● Ability to work in a fast-paced construction environment
● Strong analytical and documentation skills

Job duties and responsibilities not limited to:
● Supervise and streamline office administrative procedures and improve operational
efficiency.
● Coordinate and administer construction project documentation, contracts, subcontracts,
and change orders.
Source and evaluate supplier and subcontractor quotations to assist in establishing project
budgets and cost forecasts.
● Prepare construction cost estimates by analyzing material, labour, equipment, and
subcontractor pricing for renovation and refurbishment projects.
● Produce quantity take-offs, detailed cost summaries, and pricing breakdowns for tender
submissions and internal approvals.
● Participate in tendering and bidding processes, including budget revisions, bid
comparisons, and contract setup.
● Prepare and administer permit-related documentation and ensure regulatory compliance.
● Prepare, commission, and review contractor and subcontractor payment applications to
ensure compliance with contract terms and approved budgets.
● Monitor project costs by tracking invoices, purchase orders, and subcontractor billings
using accounting software (QuickBooks).
● Maintain project cost reports and assist with cash flow forecasting through accurate
financial tracking.
● Verify subcontractor compliance documentation, including certificates of insurance,
WSIB clearance, and safety documentation.
● Maintain organized and accurate project files and coordinate estimating-related meetings
and inspections.
● Assist in preparation of operating budgets and maintain inventory and budgetary controls.
● Compile data and generate periodic and specialized reports, manuals, and
correspondence.
● Support internal staffing coordination, onboarding documentation, and administrative
record management.


Interested and suitable candidates can email their resume to : [email protected]


Employment Equity
Congruent Build Inc. promotes equal employment opportunities for all applicants, including
those self-identifying as members of the following groups: Indigenous peoples, Newcomers to
Canada, Seniors, Veterans, and Youth.